Overview

CAREER OPPORTUNITY

The Real Estate Board invites applications from suitably qualified persons to fill the following post that is to be assigned to the upcoming Real Estate Authority of Jamaica (REAJ):

Accounting Officer-Collections (Level 5)

Vacant- (Three year contractual)

Salary Range: $1,984,305.00 – $2,668,670.00 per annum

Job Purpose:

Under the general direction of the Accountant, the Accounting Officer (Collections) is responsible for the receipt and lodgement of all monies, the dispatch of cheques. The Officer is also responsible for processing monies received by the agency and completing monthly reconciliations for the Corporate Accounting Division.

Key Outputs:.

  • Client Relationship Management System (CRM) maintained.
  • Cheques dispatched.
  • Funds collected.
  • Client receipts issued.
  • Funds lodged.
  • Meetings, seminars conferences attended.
  • Reports submitted.

Key Responsibility Areas:

Technical/ Professional Responsibilities

  • Accesses payment from Client Portal, and closes out payments thereafter.
  • Collects funds and appropriates payments to correct client accounts.
  • Generates client receipts for walk-in customers.
  • Lodgement prepared and sent to the bank.
  • Ensures that collections at the end of the day reconcile with the receipts generated.
  • Reconciles and prepares daily CRM batch for the Accounts Receivable Officer.
  • Assists with reconciling funds received for Continuing Professional Development Courses (CPD’s) with the relevant officers.
  • Follows established internal controls at all times and identifies/recommends enhancements where necessary.
  • Maintains custody of cheques and valuables.
  • Issues cheques to payees upon proper identification.
  • Ensures payees are promptly advised whenever cheques are ready in order to eliminate holding stale dated cheques.
  • Meets assigned accounting deadlines.
  • Participates in meetings, seminars workshops conferences relevant to the functions of the post as required.
  • Prepares monthly quarterly and annual reports as requested.

Other Responsibilities

  • Performs other related duties as assigned.

Authority (decisions the post holder has the power to make or recommend):

  • To collect and dispatch funds.

Performance Standards:

  • Client Relationship Management System (CRM) maintained in keeping with established procedures.
  • Cheques dispatched in accordance to stipulated procedures and guidelines.
  • Funds collected based on established guidelines and policies.
  • Client receipts issued in a timely manner.
  • Funds lodged within agreed timeframe.
  • Number of instances of short or over lodgement.
  • Number of cancelled receipts.
  • Number of instances of dispatch of cheque to wrong payee.
  • Number of missing cheques.
  • Number of customer complaints.
  • Accurate and complete reports submitted within established timeframe.

Authority:N/A

Internal and External Contacts:

(i) Internal Contacts

Contact

Purpose of Communication

Chief Accountant

Receive direction and guidance, provide reports and information

Accounting Officer, Final Accounts

Share information

Senior Revenue officer

Share information

All Members of Staff

Provides general information

(ii) External Contacts

Contact

Purpose of Communication

General public

Provides general information

Service providers

Provides general information

Banks

Matters relating to lodgements

Required Competencies:

Core

  • Good analytical and judgment skills
  • Excellent interpersonal skills
  • Good problem-solving skills
  • Good oral and written communication skills
  • Good planning and organizing skills.
  • Ability to cope well under pressure and meet deadlines.

Technical

  • Knowledge of cashiering
  • Sound Arithmetic and Accounting Skills
  • Knowledge of Accounting and Computing Application

Minimum Required Education and Experience

  • AAT Level 1, CAT Level 1 or MIND Government Accounting Level 1
  • At least one (1) years’ experience in a related field

OR

  • Five (5) CXC/GCE Subjects including Mathematics and English
  • Two (2) years related experience.

PLUS

  • Training in customer relations would be advantageous.

Working Conditions

Typical office working conditions; may be required to work long periods outside of usual working hours.

Deadline for Applications:

Applications should be made online no later than August 24, 2023, via https://rebcsc.bamboohr.com/jobs/

We thank all applicants for their interest. However, only short-listed candidates will be contacted.

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