American University of the Caribbean School of Medicine (AUC), an Adtalem Global Education institution, is committed to training tomorrow’s physicians through international learning experiences, a diverse learning community, and an emphasis on social accountability and engagement. AUC is one of the most established medical schools in the Caribbean and focuses on community collaboration to benefit the health and well-being of the local communities, while enhancing the student learning experience.
Schedules and attends faculty and semester meetings.
Records minutes and maintains a record of all faculty/semester decisions.
Prepares weekly, and other regularly timed, correspondence and communication
Coordinate, schedule and manage semester based activities including dinners, farewells etc.
Ensure appropriate availability of supplies and equipment, maintain and manage requests as needed
Schedule all lecture halls required for lectures, meetings and specialty courses or programs (e.g. CPR, standardized patient programs, etc.) as needed
Student coordination activities may include: scheduling rooms for small group classes and activities; preparing and distributing study materials, gather and organize student evaluations, tracking student absences, order and prepare student badges, coordinate and schedule study rooms, maintain filing of student consent and confidentiality forms
Faculty coordination activities may include: maintaining syllabus, schedules, classes, required books, collating study materials, coordinating tutors, preparing offices and materials for all visiting faculty and new faculty
Proctor exams as needed
Maintain knowledge of all applicable technological systems
Manage appropriate workflows within learning management system(s), including grades, lecture notes, syllabus, rosters, and all related content important to student success
Liaise and organize with IT to schedule exams.
Liaise with business office for payment to any specialty staff (e.g. preceptors) as needed
Completes other duties as assigned.
Complies with all policies and procedures
1 year minimum administrative/customer service experience in a professional work environment
Prior experience working in an institution of higher education preferred
Knowledge, Skills and Abilities:
Strong verbal, organizational, written and professional skills with customer service focus
Proven track record of strong, proactive problem solving skills and detail orientation
Must be a quick learner in a fast paced office environment
Ability to maintain confidentiality
Demonstrated accuracy in filing and data entry using multiple student database systems (e.g. learning management systems, information management databases, etc.)
Strong technological skills and working knowledgeable of all Microsoft Office products, Outlook and internet applications
All your information will be kept confidential according to EEO guidelines.
We are proud to be an EEO employer M/F/D/V. At Adtalem, we welcome everyone and have a strong commitment towards diversity and inclusion. We encourage our Colleagues to be their true authentic selves and support laws that prohibit discrimination everywhere we do business. We also maintain a drug-free workplace.